A schedule change reaches the truck, not just the office.
PieceWrk runs the week as one schedule matrix, built by the office and read by the crew, not a photo of a whiteboard texted out on Sunday night. Change an assignment and the person it changed for gets a push notification, then has to tap through it on their phone before the app moves on.
How assigning works
One person, one crew, or one whole day, same matrix.
- 01
Assign one cell
Click an employee’s row on a date, pick the project, and it’s scheduled. The same cell works for a subcontractor, keyed the same way as an employee.
- 02
Assign a crew
Pick a project, a list of employees, and a date range, up to fourteen days and fifty people, and the whole crew lands on the job in one action instead of one row at a time.
- 03
Copy a day
Take everyone already scheduled on one day and put them on another day in the same call, for weeks that repeat more than they change.
- 04
Catch the double-booking
Someone scheduled at two jobs the same day gets a visible ring on the assignment and a note showing where else they’re booked, before it turns into two foremen expecting the same guy.
On the phone
The crew doesn’t open a shared calendar. They open their own two weeks.
An employee’s phone shows only their own assignments, out to two weeks, in the same day-then-priority order the office set. A subcontractor’s app shows the same thing scoped the same way: their own scheduled days, never anyone else’s.
Where a group text stops working
- A change gets relayed through a crew lead, and whether it reached everyone depends on him remembering to pass it on.
- Nobody can tell after the fact whether the guy who no-showed ever saw the message.
- The office finds out who missed it by asking around, not by checking anything.
In PieceWrk, an assignment shows blue on the office’s matrix until the employee taps “Got It” on their phone, then it turns green.
The acknowledgement gate
An unacknowledged assignment for today or tomorrow opens on the employee’s phone the next time they bring the app forward, whether that’s from a tap on the push notification or just opening it on their own. It stays up until they tap through it, so it can’t sit unread in a notification tray all morning.
A manager scanning the week’s matrix sees the same blue-to-green change, one pill at a time, without having to call anyone to ask if they got the message.
Time off
An absence is a flag on the matrix, not a phone tree.
An employee, or a manager on anyone’s behalf, can request time off by type (PTO, vacation, sick, personal, unpaid, holiday, bereavement, or other), and it shows on the same schedule as the work assignments instead of a separate calendar someone forgets to check.
One shortcut built in: request a single day off that lands on a company holiday, and PieceWrk turns it down. Everyone is already assumed off that day, so there’s nothing to approve.
Common questions
- Does the crew get notified when the schedule changes?
- Yes, for employees. Creating an assignment, whether one at a time, as a bulk crew assignment, or by copying a day, sends a push notification to the person it’s for. Subcontractors don’t get that push yet: they see their own assignments when they open the app, but the notification loop for subs isn’t built.
- How do I know someone actually saw tomorrow’s schedule?
- The matrix shows each assignment as blue until the employee taps “Got It” on their phone, then it turns green. On mobile, an unacknowledged assignment for today or tomorrow opens as a screen the employee can’t swipe or back-button away from.
- Can I assign a whole crew at once instead of one person at a time?
- Yes. Pick a project, a list of employees, and a date range, and PieceWrk creates the whole set of assignments in one action, capped at fifty people and fourteen days per bulk call. You can also copy everyone already on one day onto a different day.
- What happens if I schedule someone at two jobs the same day?
- The matrix rings that assignment and shows a tooltip naming the other job, so a double-booking is a visible flag on the schedule rather than something that turns up on-site.
Bring us a hard week.
The most useful week to run through this is the one with the last-minute crew swap and the sub who almost got double-booked. That’s the one where the difference shows up.